GDPR Dashboarding

The INDICA GDPR dashboard is a powerful tool to discover, manage and help clean up privay-sensitive information. It consists of the following pages:

  • Overview

    Gives a general overview of the number of privacy issues in the indexed data;

  • Landscape

    Gives insight in the number of users that are able to access certain data items;

  • Issues

    List of all the GDPR issues that are unresolved. This helps with picking up issues;

  • Data Inventory

    Gives insight in the defined business rules and their corresponding data.

Every page in the GDPR dashboard features a sidebar where filters can be applied. These filters are:

  • Timespan

    Filter on a timespan;

  • Data Type

    Filter on one or more data types;

  • IT Systems

    Filter on one or more IT systems;

  • Risk Levels (only on the “Issues” page)

    Filter on one or more Risk Levels.

Overview Page

The overview page gives a general overview of the number of issues, how they are distributed, and from which datasources they come.

Above the graphs, five counts are displayed:

  • Total issues

    This is the number of documents that did/do contain one or more issues;

  • Issues resolved

    This is the number of documents that used to be issues but are resolved;

  • Issues unresolved

    This is the number of documents that currently have one or more issues;

  • Open share alerts

    This is the number of open shares;

  • Outgoing data alerts

    This is the number of times data was sent out via email.

GDPR Items Graph

This graph shows the distribution of all found GDPR items by type. The colors show what kind of privacy token was found, and the number of times it was found.

This graph is interactive, meaning that it is possible to click one of the categories and directly see all corresponding files.

GDPR Sources Graph

This graph shows the distribution of found GDPR items over the connected datasources. This makes it possible to quickly get a grasp of where most items come from.

This graph is interactive, meaning that it is possible to click one of the categories and directly see all corresponding files.

GDPR Buildup Over Time Graph

The “Build up of privacy data over time” graph shows how many privacy-sensitive documents have been created in the past. This graph can be switched between ‘Years’ and ‘Months’ for a more detailed view. It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

This graph is interactive, meaning that it is possible to click one of the categories and directly see all corresponding files. This also takes the date-range into account.

GDPR Progress Graph

This graph shows you the progress that has been made with the cleanup of issues. When more work is done, the red bars become smaller and the green bars will grow until evetually all issues are resolved. This graph can be switched between ‘Years’ and ‘Months’ for a more detailed view. It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

This graph is interactive, meaning that it is possible to click one of the bars and directly see all corresponding files. This also takes the date-range into account.

Landscape Page

The Landscape page is a powerful tool to get a feel for where all the privacy-sensitive information resides and how many people can access it. It gives the possibility to quickly scope out documents that need action soon, and helps with prioritising the data cleanup effort.

GDPR Risk Radar Graph

The Risk Radar combines two of the most powerful pieces of information about the indexed data; the found tokens in the data and the number of people who can access the data. This information is displayed in this graph. The Y-axis shows the number of people who have access to the data, and the X-axis shows the GDPR score. The higher the score and the more people can access the data, the higher the risk for such documents is. The document will then be displayed as a dot in the rop-right corner. The bigger the dot, the more documents fall into that category. During the cleanup process, it is worthwile to focus on the documents in the ‘High’ quadrant of the graph.

It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

This graph is interactive, meaning that it is possible to click one of the dots and directly see all corresponding files.

GDPR User Group Access To Data Sources Graph

The “User Group Access To Data Sources” graph visualises the users and groups that have access to the connected data sources. The users and groups are displayed on the top, and the data sources are displayed on the bottom. The arrows between the users and datasources visualise the flow (access) of the data. The bigger the arrow, the more documents the user can see in that datasource.

It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

GDPR Items Per Data Source Graph

This graph shows the number of GDPR items per data source type. You can click a data source type and see how many GDPR items are from that document type:

The bigger the part of the graph is for that data source type and GDPR category, the more GDPR items are in that category.

It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

GDPR User Group Access To GDPR Items Graph

This graph helps to get a feeling for who (which group) can access what tokens. The bigger the user/group is in the graph, the more items this user/group can access. Clicking one of the users/groups reveals how many of what type of GDPR item can be accessed:

It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

Issues Page

The Issues page sums up all the issues that are found in the indexed data. This page orders them by severity, and helps prioritise the cleanup effort.

Privacy Issues List

The Issue List helps pick up issues one by one. It gives several pieces of information:

  • Severity

    Other, Low, Medium, High;

  • Document ID

    Internal document ID; assigned during indexation;

  • Date

    Date on which the document was last modified;

  • Preview

    Hover over this link and a preview opens containing GDPR score, summary, users with access, and the found tokens;

  • Filepath

    Location of the file in the source data;

  • Reason why it is flagged.

Clicking the “>” arrow will open the document in the Search interface, so action can be taken immediately.

Total Progress Graph

This graph gives insight in the total progress that has been made with the data cleanup efforts. The bigger the green part, the more issues are resolved.

Hovering over one of the parts of the graph will reveal the counts.

Progress over time Graph

This graph shows you the progress that has been made with the cleanup of issues. When more work is done, the red bars become smaller and the green bars will grow until evetually all issues are resolved. This graph can be switched between ‘Years’ and ‘Months’ for a more detailed view. It is also possible to ‘pop-out’ this graph for a bigger image. This can be done by clicking the icon in the top right corner of the card.

This graph is interactive, meaning that it is possible to click one of the bars and directly see all corresponding files. This also takes the date-range into account.

Data Inventory Page

The Data Inventory Page shows you an overview of records found within a business rule. These business rules are added by case managers in the GDPR settings of the case.

Let’s say that for example, the Customer Service Department of your company isn’t allowed to have sensitive information of their customers after an x amount of time. This might be a rule added by your case manager. The amount of records (data) that fall within that category is shown here. If you click on the eye-icon, you’ll be taken to the INDICA search page with these records as search results.